Creating an email alert

Email alerts are messages sent after every weekly database update that contain any new records matching a saved query. A personal account (username and password) is required to set up and receive alerts. You may have a total of 260 email alerts and saved searches at once. You must be logged in to create alerts.

To create an email alert from the Search results page

  1. On the Search results page, click in the query bar above the results list. The item changes to .
  2. To see your alert and work with it, select Settings from the EV navigation bar and then select Alerts & Searches See Working with email alerts for more details.

To create an email alert from the Search history page

  1. Click theSearch link from the EV navigation bar and scroll to the bottom of search page (Quick, Expert, or Thesaurus).
  2. In the Search history table, click the Create Alert link of the search result that you want to set up as an email alert.
  3. To see your alert and work with it, select Settings from the EV Navigation bar and then select Alerts & Searches. Scroll to the My Email Alerts box. See Working with email alerts for more details.

To create an email alert on the Alerts & Saved Searches page

  1. Click Settings from the EV navigation bar.
  2. Select Alerts & Searches.

    The Alerts & Saved Searches page opens containing My Saved Searches and My Email Alerts tables.

  3. In the My Saved Searches table, select the Add Email Alert check box. Because you are logged in, the email is sent to the email address in your profile.

    The saved search will be removed from the My Saved Searches table and move to the My Email Alerts table on this page.

    NoteWhen an email alert is added to the My Email Alerts table, the current status for it will be Enabled.

To copy others on an email alert on the Alerts & Saved Searches page

  1. In the My Email Alerts table click the Cc button in the Add Recipients column.

    A pop-up opens.

  2. Enter the email addresses of all the people you would like to receive a copy of the email alert, inserting a comma after each email address.
  3. Click Submit.

    The Cc button changes to a different color to indicate that the alert copy feature has been implemented for that search query.

    NoteTo delete a recipient, click the Cc button in the My Email Alerts table. Select the desired email address, press the Delete key or Backspace key (not the Delete button in the box), and click Submit.

    To correct an email address or add one, click the Cc button in the My Email Alerts table. Correct or add an email address, and click Submit.

    To delete the alert, click the Cc button in the My Email Alerts table, and click Delete.

To enable or disable an email alert on the Alerts & Saved Searches page

  1. Click the Enabled link in the Current Status column for the alert that you want to disable. The title of the link changes to Disabled.
  2. Click the Disabled link in the Current Status column for the alert that you want to enable. The title of the link changes to Enabled.
    NoteA notification is sent to the alert owner and all people who have been included in the Cc list that the status of the email alert has changed to enabled or disabled. No further email alerts will be generated by Engineering Village when an alert has been disabled.

When you receive an email alert

Up to 25 records are sent in an email alert. If more records were retrieved from the weekly update, a link to Engineering Village appears in the body of the email alert. The full update retrieval set appears when you click the link.

You can also link from email alerts to individual records by clicking an Abstract or Detailed record link.

 

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