Email alerts

Email alerts are messages sent every Friday after each weekly database update that contain any new records matching a saved query. The total number of email alerts that you have created displays to the right of the Alerts tab in the Engineering Village navigation bar. You may have a total of 260 email alerts and saved searches at once.

You must be a registered user with a personal account and logged in to create email alerts.

After you create email alerts, you can view, rerun, enable, disable, edit, delete, and change the names of your alerts in Engineering Village.

Create email alert from the Search results page

  1. On the Search results page, click the Create alert icon in the query bar above the results list. The item changes to Remove alert.
  2. To see your alert and work with it, select Alerts from the Engineering Village navigation bar. The Alerts and Saved searches page opens. Refer to the Work with email alerts section of this topic for more information.
    NoteYou will receive an email notification that describes the alert that you just created. Additionally, you will receive an email notification each time Engineering Village detects new results for the search you specified

Create email alert from Search history

  1. Select Search in the Engineering Village navigation bar.
  2. Scroll down and click Search history. The Search history page opens.
  3. If you have more than one search query listed, locate the row containing the search you want to save.
  4. From the Actions column, click the Create alert icon for all search queries for which you would like to create an alert.
    NoteWhen you click the Create alert icon, the search is automatically saved, the Save search and Create alert icons are grayed out and display green check marks to indicate that the email alert has been created and the search query has been saved. This sequence occurs because a search must be saved in order for an email alert to be created.
  5. To view your email alerts, click View saved searches above the search results. The Alerts and Saved searches pages opens. Refer to the Work with email alerts section of this help topic for more information.
    NoteYou will receive an email notification that describes the alert that you just created. Additionally, you will receive an email notification each time Engineering Village detects new results for the search you specified

Create email alert from the Alerts and Saved searches page

  1. Click the Engineering Village additional options menu at the right top side of the page. The menu opens.
  2. Click Alerts & Saved searches. The Alerts and Saved searches page opens.
  3. View your saved searches on this page.
  4. From the Status column, click any of the saved searches to turn on an alert. An orange toggle button displays to inform the user that the alert has been enabled.
    NoteYou will receive an email notification that describes the alert that you just created. Additionally, you will receive an email notification each time Engineering Village detects new results for the search you specified

Work with email alerts

You can view, modify, and delete alerts from the Alerts and Saved searches page. This page contains the following features and information about each of your email alerts.

Delete email alert

  1. To delete an individual alert, click the X icon (delete) in the row of the alert you want to delete.
  2. To eliminate all alerts, click the X icon (All) at the bottom of the page.
    NoteDeleting an email alert automatically deletes its related search. An email notification will be sent to the alert owner and all other recipients of the alert that the alert has been deleted.

Edit name of email alert

The contents of the search query is the default name for an email alert. You may change this default name to a specific name you have chosen.

  1. From the Name column, click the pencil icon to open a text entry box.
  2. Enter a name for the search query in this text entry box.
  3. Click Save. The Name column displays the new name for your search query.
    NoteThe name is limited to 32 alphanumeric characters. Additionally, spaces and underscores (up to the 32-character maximum) are permitted in the name.

Rerun a search for which you have an email alert

In the Search query column, click the linked search that you want to rerun.

The Search results page displays the results of your search.

Change email alert to saved search

From the Status column, click Alert for any search query that you want to disable as an alert, but retain as a saved search. The orange toggle button is grayed out and the status changes to Saved.

A notification is sent to the alert owner and all people who have been included in the recipient list that the status of the email alert has been removed. No further email alerts will be generated by Engineering Village when an alert has been changed to a saved search.

Limit email alert to recently published documents

Currently, email alerts contain all documents loaded into Engineering Village since the previous week. Therefore, if Engineering Village obtains a new title, or backfile content for an existing title is extended, all of this content will be included in the weekly email alert regardless of the publication date.

You can limit the documents contained in your alert to recently published documents.

  1. In the Recent pub column, click Off for any email alerts that you want to receive only recently published documents. The value in this column changes to Onand the orange toggle button displays to state that the feature has been enabled.
    NoteA notification is sent to the alert owner and all other recipients of the alert that it has been modified to contain only documents that have been recently published.
  2. If desired, click On to return to receiving a weekly email alert that contains all updates. The value in this column changes to Off and the orange toggle button is grayed out to display that this feature has been disabled.

    Note A notification is sent to the alert owner and all other recipients of the alert that it has been modified to contain all documents in the weekly update regardless of publication date.

Add other recipient(s) to an email alert

  1. In the Recipients column, click the pencil icon to open a text entry box.
  2. Enter the email addresses of all the people you would like to receive a copy of the email alert, inserting a comma after each email address.
  3. Click Save.

    The email address(es) that you entered display in the Recipients column.

    NoteA notification is sent to the alert owner and all other recipients of the alert that it has been modified.

Edit or delete other recipient(s) from an email alert

  1. In the Recipients column, click the pencil icon to open a text entry box.
  2. Edit or delete any email addresses as needed in the text entry box.
  3. Click Save.

    The email address(es) that are remaining display in the Recipients column.

    NoteA notification is sent to the alert owner that it has been modified.

Work with email alert note

Several options for managing email alerts are available as links within the weekly email alert notes.

Note Managing the email alert notes is accomplished within the email note, and not within the Engineering Village platform.
  1. From the body of the email alert note, click the search query link to open the full update retrieval set.
  2. Click Alerts to manage your email alerts. The Alerts and Saved searches page opens.

Disable email alert from email alert note if you are the owner of the alert

  1. Click the Disable Alert link within the body of the email alert note.
  2. The first Disable Alert screen opens.
  3. Enter the email address associated with this alert in the box.
  4. Type the characters appearing in the Text Verification image into the box below it.
  5. Click Submit.

    The second Disable Alert screen opens to request verification that you want to disable the alert. You will receive an alert email entitled Confirm to disable alert.

  6. Click the disable this alert link in the email alert.

    The third Disable Alert screen opens to notify you that you have successfully disabled the email alert. You will also receive an email notification that the alert has been disabled.

Disable email alert from email alert note if you are not the owner of the alert

  1. Click the Disable Alert link within the body of the email alert.
  2. The first Disable Alert screen opens.
  3. Enter the email address associated with this alert in the box.
  4. Type the characters appearing in the Text Verification image into the box below it.
  5. Click Submit.

    The second Disable Alert screen opens to notify you that you have successfully disabled the email alert. You and the owner of the alert will receive an email notification that the alert has been disabled for this email address. This alert will still be active for the owner of the alert, but you will not receive any further alerts for this query.

 

 

 

 

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